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Build a Regimen Template

The Add Regimen Details window
The Add Regimen Details window

Enter the Regimen Template Details

Regimen Details

  1. In Reference Name, enter a unique identifier for the regimen. When you leave the Reference Name field, iKnowMed copies the Reference Name to Display Name.

  1. To clear Display Name, click CLEAR. Edit Display Name for how you want the regimen name to appear in iKnowMed.

  2. Treatment plans change over time, the Version number helps distinguish the current approved regimen from older iterations.

  3. Set the regimen template Status.

    • ACTIVE: The regimen template is available for use.

    • INACTIVE: The regimen template is retired and cannot be added to a chart. A chart with the regimen ordered before the template is inactivated is not affected.

    • SUSPENDED: The regimen template is temporarily unavailable and cannot be added to a chart. Use SUSPENDED for draft templates. A chart with the regimen ordered before the template is suspended is not affected.

  4. To indicate a regimen treatment has multiple parts, check Sequential Regimen.

  1. Set the Regimen Type only if the treatment is Supportive care or part of a Clinical Trial. Otherwise, leave this field blank.

  2. Set the Owner Practice.

  3. If the regimen template is associated with a study, check Clinical Trial and then find and select the Study ID.

  1. Set Regimen Group, if applicable.

  2. Select the Emetic Potential.

  3. Select the FN Potential.

The following fields appear after you save the template the first time.

  1. Enter the Regimen author.

  2. Enter the Development funding.

  3. NCCN ID is maintained by iKnowMed staff on standard iKnowMed regimen templates.

Preference

The following fields appear after you save the template the first time.

  1. To hide this regimen template in Search Results, check Exclude From Search.

  2. To indicate this treatment requires financial approval, check Requires Financial Approval.

Cycles

  1. In Cycle Length, enter the number of days in one cycle.

  2. In Number of Cycles, enter the number of cycles (up to 250) the regimen starts with. 6 months is recommended with the option to add more as needed.

  3. Set Total Chairtime to approximately how long the patient will be in the infusion chair in a cycle day for the scheduler.

Screening

  1. In Days prior to C1D1, enter the number of days before cycle 1 day 1 (C1D1). Separate multiple values with commas. For example, entering 1, 3, 7 creates Day -1, Day -3, and Day -7.

  2. In Custom Name, enter a short description for each day listed in Days prior to C1D1.

Comments and Instructions

  1. Enter Regimen Comments that you want to appear with the regimen order.

  2. Enter instructions for an ordering physician or APP in Instructions to Provider. These do not appear with the regimen order.

Patient Education Description and RSS URL

  1. Update the list of Patient Education related to the treatment in this regimen template.

References

  1. Update the list of Scientific References related to the treatment in this regimen template.

Regimen Items

Use the Regimen Items section to organize and create the Medication and Non-medication orders in the template.

  1. Add each Regimen Header Group to the template. To add a Regimen Header Group:

    1. Click ADD GROUP.

    2. Enter a Group Name. As you type, matching group names display. Select one or continue typing.

    3. Click SAVE.

  2. Add each Medication (including Oral, CIV, Loading and Maintenance doses) or a Non-medication item to the template. To add an item:

    1. Click the Add Item (+) button for the Regimen Group you want to add to.

    2. Find and select the item in the Search/Add Orderables window.

    3. For a Medication Order, click the name and then enter details.

    4. For a Non-medication Order, click the name and enter the Order Instructions, Chart Comments, and set the Billing for the order.

  3. In the Regimen Items list, the available Cycle Days display on the right. Select each Cycle Day each item is to be scheduled.

Regimen Search Rules & Problem Associations

In this section, associate one or more Problems with the regimen template to make it easier to find and order.

  1. Click ADD RULE.

  1. In Problem Groups, find and select Problem to associate with the regimen template.

  2. Click SAVE.

Save the Regimen Template

  1. Save the template.

    • To save the template without incrementing the Version, click SAVE.

    • To save and increment the Version, click SAVE AND INCREMENT VERSION.

iKnowMed keeps the regimen template open in edit mode.